Every start. Every done. On the record.
Real-time project management for bosses, superintendents, and crews. One thumb tap marks the work started or done — timestamped, GPS-stamped, and instantly announced to everyone who's waiting on it.
Quick. Simple. Powerful. Get your superintendent off the computer and out of the office.
Major milestones. Minor milestones. Live progress bars.
Every project is an ordered roadmap of major milestones, each broken into the minor milestones that get the work done. Progress bars fill as minor milestones complete, so anyone can read project health in one glance — no status meeting required.
- Start & Done buttonsCrews mark work started or completed with one thumb tap — dates and times logged automatically, with optional GPS location on every tap.
- Real-time notificationsBosses and superintendents hear about every start, done, and undo the moment it happens.
- Undo & verificationWalk the site, verify the work. If a milestone was marked done early, undo it with an explanation — the crew is notified and the task reactivates.
- Crew success scoringAccurate completions vs. undo corrections roll up into a success percentage for every crew — real data for smarter assignments.
Built different — on purpose.
ThumbinIT™ Technology
The whole interface is built for one-handed, thumb-driven use. Crews who aren't tech people pick it up in minutes — no training curve.
HOTpotato™ Schedule
Minor milestones from every project, sorted by due date and color-coded by urgency — see instantly which tasks are hot and need attention now.
Structured milestone tracking
Major milestones as your roadmap, minor milestones as the steps, dynamic progress bars as your real-time snapshot of project health.
Milestone Messenger
Every notification and team discussion lives inside its minor milestone — not lost in someone's phone. No more scattered texts, no more "who told who."
Audit-ready records
A timestamped archive of every action and conversation, organized by milestone — your protection in disputes and your proof when it counts.
Multi-project mastery
Running several projects with shared crews? The HOTpotato™ Schedule and milestone-scoped messaging keep overlapping teams clear and on track.
Every community, crew, and truck — on one live map.
Built for residential new-home construction: the subcontractors and trades keeping superintendents at national builders like D.R. Horton on schedule, across every community they build in.
The Project Map
Load your community maps — plat files or a simple CSV of lots — and they become live layers. Draw the gate to use, the muddy no-go zones, where to stage material on a tight street. Stand on a lot and pin its true coordinates with one tap. Every crew truck and machine streams its position onto that same map, so "where's the framing crew?" is a glance, not a phone call.
And when there's a dispute about who was where, historical playback replays any day on any lot — every stop, every route, time-stamped.
- Live GPS on every vehicleTrucks via plug-in OBD device, heavy iron via hardwired tracker — all on the community map in real time.
- Community map layersImport plats or lot coordinates, toggle layers per job, and draw gates, access routes, and hazards that update for everyone instantly.
- Dispatch by pin, not addressAssign pickups and drop-offs as map pins with times — and the moment a run is dispatched, you see the driver's live miles and ETA to the pickup, then to the drop-off.
- Historical playbackRewind any project day: movements, stops, and time on site — layered over the community map.
OBD diagnostics you own
Buy the plug-in devices outright — no rentals, no return fees. Engine hours, fuel use, idle time, fault codes, oil life, and tire pressure stream straight to your dashboard.
Maintenance action items
Fault codes and service intervals become action items automatically — fix the truck before it strands a crew, and keep the maintenance history on the record.
Vehicle cameras
Forward- and rear-facing dashcams with AI event detection — hard braking, collision warnings, distracted driving. Cloud footage, exportable for insurance or disputes.
Driver safety scoring
Speeding, hard braking, harsh acceleration, seatbelt use — score drivers, coach where it matters, and protect your record in family neighborhoods.
Dispatch & deliveries
Dispatch a run and watch it live: miles and minutes to the pickup, then miles and minutes to the drop-off, updating as the driver moves. Load photos, signatures, and counts — GPS- and time-stamped end to end.
Geofence alerts
Know the moment a crew truck rolls into a community — automatic, time-stamped proof of arrival that pairs with every Start tap.
From one custom home to a whole division.
milestoneMESSENGER scales with how you build — the same milestones, Start/Done taps, and on-the-record messaging, applied three very different ways.
Large national builders
The problem at D.R. Horton scale isn't building a house — it's knowing the true status of 400 of them at once.
A superintendent running fifteen or twenty addresses can't drive to every lot to learn what happened today. With milestoneMESSENGER, every house runs the same milestone template for its floor plan, and every sub's Start and Done tap rolls up into a progress bar per address — so a superintendent reads the whole street from a phone, and a division manager reads the whole community the same way.
Shared subs across communities stay sorted by the HOTpotato™ Schedule, crew success scores show which trades actually finish when they say they do, and the timestamped record answers every "who told who, and when" — from trade-day disputes all the way to warranty claims years later.
Custom home builders
Every custom home is a one-off — a unique plan, a long build, and a client who is watching every week of it.
Build the milestone roadmap to match the home, not a template: every selection, change, and sequence gets its own minor milestone, and the progress bars give you — and the homeowner — an honest picture of an 12-to-18-month build without a single status meeting.
Because every conversation lives inside the milestone it belongs to, "you never told me the tile changed" stops being a thing: the message, the date, and the photo are right there on the record. For a small office where the builder is also the scheduler, estimator, and client manager, ThumbinIT™ simplicity means the field runs itself while you run the business.
Custom pool builders
A pool is a short, brutal sequence where one missed trade day stalls everything behind it.
Excavation, steel, plumbing rough, gunite, tile and coping, deck, equipment set, plaster, fill — every step depends on the one before it, half of them need an inspection, and the gunite truck doesn't wait. The HOTpotato™ Schedule color-codes exactly which pool needs which crew today, across thirty backyards each in a different phase.
Start/Done taps with GPS prove the crew was in that backyard when they said they were, undo-and-verify catches "done" plaster that isn't, and the homeowner staring out the kitchen window gets real progress updates instead of guesses. When weather blows up the week, re-sequencing lives in one schedule — not in forty phone calls.
One app. Three jobs covered.
Bosses
Monitor high-level progress with real-time updates and crew performance insight — a clear view of every project without leaving your day.
Superintendents & PMs
Juggle multiple projects and crews, verify work on site, undo what isn't right, and communicate inside the milestone it belongs to.
Crews & Subs
See exactly what's next, tap Start when you begin and Done when you finish, and get feedback right where the work lives.
Deliver on time, on budget, with total clarity.
Transform your projects with thumb-driven simplicity and potato-powered scheduling. See how milestoneMESSENGER fits your crews.
Start freeThumbinIT™ and HOTpotato™ are trademarks of es•per'fek.